Description

: GENERAL SERVICES DEPARTMENT
Project Manager Analytics Specialist II

Under the direction of the Director of Sustainability, the Operations & Waste Reduction Manager oversees the Office's administrative and operational functions while leading the Office's Waste Reduction program. Working collaboratively with the Director and Deputy Directors, the Operations & Waste Reduction Manager supports efficient office operations while advancing community-based waste reduction initiatives that contribute to Detroit's sustainability goals.

  

The position is responsible for coordinating procurement, purchasing, contracting, financial tracking, administrative systems, and Office-wide performance reporting. The Manager leads waste reduction planning and implementation, including community waste diversion, zero waste and material management planning, and initiatives that support composting and food waste prevention. The role also supports strategic planning, cross-divisional coordination, partnership development, and the implementation of key office initiatives while ensuring effective communication and coordination with City departments and community stakeholders.

  

The Project Manager & Analytics Specialist class includes all positions whose duties are to identify and address process and project improvement opportunities within the City of Detroit. The Project Manager & Analytics Specialist must possess a detailed understanding of project management, project development, project implementation and project resolution. They are expected to have a broad understanding of change management and change implementation.

Examples of Duties

: Office Operations Responsible for:

* Coordinate procurement, purchasing, and contracting activities at the direction of the Director and Deputy Directors while ensuring compliance with City policies and procedures.
* Track Office expenditures and maintain financial records to support budget monitoring and decision-making across divisions.
* Maintain operational systems, document management, and administrative processes that support efficient Office operations.
* Prepare correspondence, letters of support, reports, presentations, and other official Office documents.
* Maintain the Office dashboard and support performance tracking across divisions.
* Coordinate Office-wide meetings, leadership retreats, and major internal and external convenings at the direction of the Director.

Waste Reduction Responsible for:

* Waste reduction planning and implementation.
* Waste Warriors Program implementation.
* Coleman A. Young Municipal Center (CAYMC) Recycling Ambassadors Program.
* Recycling education and outreach.
* Community waste diversion initiatives.
* Zero Waste planning.
* Collaboration on composting initiatives.
* Partnerships that increase recycling and reduce waste generation.

  
Leadership Responsible for:

* Collaborate with the Director to establish annual work plans, priorities, and performance measures for Office Operations and Waste Reduction.
* Collaborate with the Director and Deputy Directors to advance cross-divisional initiatives and Office priorities.
* Build partnerships with City departments, community organizations, businesses, and other stakeholders that advance waste reduction and Office goals.
* Represent the Office on waste reduction, recycling, and related sustainability initiatives.
* Provide regular updates to the Director on operational performance, Waste Reduction activities, emerging opportunities, and significant issues while collaborating on strategic direction and problem solving.

  
Current Strategic Initiatives

The Operations & Waste Reduction Manager is responsible for advancing strategic initiatives assigned by the Director, including:

* Waste Warriors Mini-Grant Program.
* CAYMC Recycling Ambassadors Program.
* Detroit Zero Waste Plan.
* Household Food Waste Prevention Campaign.
* Compost-Ready Business Pilot.
* Other strategic initiatives assigned by the Director.

  
Supervisory Responsibilities

* Supervises assigned staff, interns, consultants, contractors, and volunteers supporting office operations and Waste Reduction initiatives

The work of a Project Manager & Analytics Specialist III is reviewed on an as-needed basis.

* + Analyzes data from a variety of database sources and formats for research, systems, and report design.
  + Assists stakeholders in understanding generated reports, outputs, and operational interfaces, and counsels them on their use, and in finding ways to be used to improve their functionality.
  + Assists with the implementation of organizational goals, initiatives and plans.
  + Develops and implements initiatives to improve work processes.
  + Drives fact-based decision making at all levels within the organization.
  + Drives process improvement initiatives, including automation, on the processes/tools used to increase the capability and efficiency of reporting efforts.
  + Investigates and analyzes complex proposed departmental reorganizations of City departments.
  + Manages project development and execution from inception to closure.
  + Presents results of analyses concisely and effectively to ensure adoption.
  + Produces summarization reports, outputs, and operational interfaces that present research findings to stakeholders.
  + Provides recommendations for improving business results, operational efficiencies, and system experiences through in-depth analysis.
  + Provides supporting information to substantiate research findings.
  + Responsible for Data Management best practices, quality standards and advanced Data Management activities (Acquisitions, Reorganizations, Advanced Data Setup, etc.).
  + Tracks and reports project milestones and status reports to project sponsors.
  + Works in conjunction with the department/division leader to manage change control and ensure consistency and alignment of change control management across the Department.

Minimum Qualifications

: Education

* Bachelor's degree with major in data analytics, project management, business, management, organizational development, or a related field.

Experience

* Project Manager & Analytics Specialist III –  Increased levels of responsibility and two to three (2 - 3) years of project management or data analytics experience.
* Three (3) years of progressively responsible experience in office operations, project management, sustainability, waste reduction, public administration, or a related field.
* Experience coordinating procurement, administrative processes, expense tracking, community engagement, and cross functional collaboration is preferred.

Equivalency

* Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

License/Certificates 

* Employees in this class are expected to remain current in project management best practices and may be required to participate in continuing education and training opportunities.

Preferred Skills

* Leadership, assistance with staff management
* Grant management, including application development, reports, and tracking
* Work with residents and/or neighborhood groups, preferably within Detroit
* Lead community outreach
* Interact with city departments
* Graphic design and presentations
* Experience with Adobe Suite and ArcGIS programs
* Innovative thinking
* Public speaking
* Program development and management
* Building relationships with partner

Supplemental Information

: Evaluation Plan

* Interview: 70%
* Evaluation of Training, Experience & Personal Qualifications: 30%
* Total of Interview and Evaluation T.E.P: 100%

LRD: 07/28/2025

**Knowledge Of:**

* Business and management principles involved in strategic planning, resource allocation and human resources modeling.
* Information technology.
* Laws, policies, regulations and methods governing public sector processes.
* Management principles and generally accepted methodologies and procedures.
* Project management tools and software packages.
* Regulations, policies, procedures and labor contracts pertinent to service areas.
* Understanding and administration of data development and data analytics processes.
* Understanding and application of lean six sigma process improvement methods.

**Skill In:**

* Analysis, Change Management, Customer and Client Focus.
* Coordinating and expediting employee actions affecting department services.
* Data analysis, Driving results, Effective written and oral communication.
* Gathering, organizing and analyzing information.
* Initiative and Self-Management, Organization, Organizational Development.
* Quality Management and Process Improvement.
* Policy / Planning, Problem Solving / Decision Making.
* Professionalism and Credibility.
* Project, change and time management.
* Team work and team development, Thoroughness and attention to detail.
* Time Management, various project management applications.

**Ability To:**

* Assume individual accountability for achieving organizational goals with resourcefulness and minimal supervision.
* Bring focus and perspective to group and team projects.
* Communicate effectively in both oral and written formats.
* Communicate effectively verbally with tact and diplomacy.
* Concurrently manage multiple priorities.
* Develop and maintain effective working relationships.
* Learn quality management and process improvement principles.
* Learn the essentials of organizational development.
* Learn the services, jobs, and skills required and business activities of department(s) supported.
* Organize and prioritize work to assure timely and effective completion of assignments and attainment of goals
* Remain current in best practices and legal requirements.
* Respond to workplace dynamics in a timely and pro-active manner.

**PHYSICAL DEMANDS**

* The work is characterized as sedentary.
* Typically Project Manager & Analytics Specialists sit comfortably to do their work, interspersed by brief periods of walking, standing, bending, and extended periods requiring the use of computer terminals and technology to accomplish work objectives.

**WORK ENVIRONMENT**

* Work is performed in a comfortable office environment which is appropriately lighted, heated and cooled.
* The work environment contains no significant hazards.
* Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site.

The above statements describe the general nature and level of work performed by employees assigned to the class.  Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification.  Specific job duties may vary from position to position.  The City of Detroit is an Equal Opportunity Employer.  No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.

Benefits

: EMPLOYMENT BENEFITS

The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees.  Part of the reason for the low turnover rate is the exceptional benefit package listed below.  Benefits include, but are not limited to the following:  
  
**HEALTH**

* **Medical -**Eligible for hospital, surgical, and prescription drug benefits.
* **Dental**
* **Vision**

**INSURANCE**

* ****Life Insurance -****Optional group insurance available to employee and their family.  The City pays 60% of premium for first $12,500 of employee life insurance.  Employee may purchase, at own expense, life insurance for spouse and each dependent.
* **Long-Term Disability Insurance (Income Protection Plan) -**The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

**PAID TIME OFF**

* **Sick Leave**
* **Vacation**
* **Holidays**

**OTHER LEAVE BENEFITS**  
The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave,  
  
**RETIREMENT BENEFITS**  
**City Employees Retirement System**  
As a regular City employee you automatically become a member of the General Retirement System.  This entitles you to a retirement allowance after:  
•    Completion of thirty (30) years of service;

- At age sixty (60) if you have at least ten (10) years of service, or

- At age sixty-five (65) with eight (8) years of service.

•   In the event of  disability, other eligibility rules apply);

- An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

•    Employees are vested after ten (10) years of service, regardless of age.    
  
**ADVANCEMENT OPPORTUNITIES -**Employees have many opportunities for growth and career advancement throughout all City departments and divisions.  
  
  
***Have a successful career with the City of******Detroit******. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of*** ***Detroit******.***

Supplemental Questions

: 01

Are you a current ACTIVE City of Detroit employee? (Select your status)

* ARPA Funded (Civil Service, Administrative Special Services Staff (TASS), Appointed)
* Civil Service
* Administrative Special Service Staff (TASS)
* Appointed
* No, I am not a current active employee

02

Please indicate your highest level of education completed

* High School Diploma/GED
* Associate's Degree
* Bachelor's Degree
* Master's Degree
* PhD/J.D.
* No Education experience

03

How many years of experience progressively responsible experience in office operations, project management, sustainability, waste reduction, public administration, or a related field?

* Less than 3 years of experience
* 3 to 5 years of experience
* 5 to 10 years of experience
* 10 or more years of experience
* No Experience

04

Describe your experience in office operations, project management, sustainability, waste reduction, public administration, or a related field.

05

Describe your experience in coordinating procurement, administrative processes, expense tracking, community engagement, and cross functional collaboration is preferred.

06

How many years of supervisory experience do you have in providing strategic leadership?

* Less than 3 years of experience
* 3 to 5 years of experience
* 5 to 10 years of experience
* 10 or more years of experience
* No Experience

07

Describe your experience managing projects and operational initiatives that required cross-departmental coordination, procurement or contracting, financial tracking, performance reporting, and process improvement.

08

How many years of experience do you have using Smartsheet, project management tools, or data analysis platforms?

* Less than 1 year of experience
* 1 to 5 years of experience
* 5 to 10 years of experience
* 10 or more years of experience
* No experience

09

Describe your experience using graphic design software, including Adobe Creative Suite applications such as InDesign, Photoshop, Illustrator, or similar programs.

10

Did you attach your cover letter and resume to your online application?

* Yes
* No

Required Question

Agency Information

Employer : City of Detroit

Address : Coleman A. Young Municipal Center
2 Woodward Ave ste 316

Detroit, Michigan, 48226

Website : http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job